Terms and Conditions

Sarah Rypma Photography LLC Terms & Conditions

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INCORPORATION OF TERMS AND CONDITIONS:

All contracts and transactions between the Photographer, Sarah Rypma, and the Client, whether made orally or in writing, are subject to these terms and conditions, which shall be deemed to be incorporated into any and all such contracts and transactions.

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OWNERSHIP OF IMAGES:

All images and other work produced by Photographer are the property of and copyrighted by Sarah Rypma Photography. No images, content, or work may be copied, duplicated, or otherwise taken without express written permission from Sarah Rypma Photography LLC and/or the creator of the work.

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SOCIAL MEDIA AND WEBSITE POSTINGS:

Unless otherwise agreed by Client and Photographer, Sarah Rypma Photography LLC maintains the right to post images, work, and content from Client’s photo session or derivatives thereof on Sarah Rypma Photography LLC's Facebook page, website, or other websites or media outlets for the purposes of advertising and promotions of Photographer or Sarah Rypma Photography LLC. Client acknowledges that children under the age of 18 lack the legal capacity to enter into agreements, so by accepting these terms and conditions, the client is consenting to their children’s inclusion in such postings.

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PAYMENT TERMS:

A. Payment is due on or before the day of the photo shoot. Photo galleries will not be posted until payment is received. After posting, galleries will expire after 30 days.

B. A deposit of 50% of the total amount of the contract may be requested for scheduled events. The deposit will be at the discretion of the Photographer at the time of contract signing and is usually necessary for events that are scheduled more than one (1) month in advance.

C. If a deposit was taken prior to the work, the amount of that deposit will be shown as a credit on the invoice. Deposits may be required for larger projects or projects involving rental equipment or travel beyond 150 miles one-way or overnight travel.

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CANCELLATION POLICY:

A. If the Client cancels the photo shoot at least 48 hours before the scheduled session, a full refund will be issued. Cancellations made within 48 hours of the scheduled session will incur a 50% cancellation fee.

B. If the Photographer must cancel due to unforeseen circumstances, the Client will be offered the option to reschedule or receive a full refund.

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RETENTION OF TITLE:

A. The Photographer reserves the right to retain all images and content of the photo shoot until all monies owed to the Photographer have been paid in full.

B. Images may not be copied from the web gallery or used in any form without express written permission of the Photographer.

C. In accordance with the United States Copyright Laws, the copyright of all images created by the Photographer is owned by the Photographer. Sarah Rypma Photography retains all copyright benefits for all images created.

D. Copyright metadata contained within any digital file may not be altered or removed without the express consent of Photographer.

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RESHOOTS:

A. The Photographer will charge 100% fee and expenses for any reshoot required by the Client (regretful clothing choices, uncooperative children, etc).

B. For any reshoot required because of an act of God or the fault of a third party, Photographer will charge no additional fee and Client shall pay all expenses.

C. If the Photographer charges for special contingency insurance and is paid in full for the shoot, the Client shall not be charged for any expenses covered by Insurance. A list of exclusions from such insurance will be provided on request.

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STOCK PHOTOGRAPHY:

A. Photographer retains all copyrights on images and is able to use images in stock photography without client permission if the images do not contain a recognizable human face.

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ARCHIVING DIGITAL FILES & ONLINE GALLERY:

A. While Photographer may choose to archive the image(s), it is Client’s responsibility to properly store, back up, and archive the image(s) for the duration of the term of license.

B. Photographer cannot guarantee the availability of any image(s) beyond the date of first delivery to Client.

C. The online gallery will expire after 30 days.

D. Client is aware that optical, magnetic, electronic, and any other media for storing digital data are inherently unstable. Client hereby releases Sarah Rypma and her contractors and representatives from any liability for any claims, damages, or costs arising from any media supplied by Photographer becoming unusable.

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TRAVEL AND EXPENSES:

A. Any photography session or event that requires travel beyond a 50-mile radius of the Photographer’s location may incur additional travel expenses, including mileage, lodging, meals, and parking fees.

B. These expenses will be discussed and agreed upon in advance of the booking.

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CLIENT'S RESPONSIBILITIES:

A. The Client agrees to provide the Photographer with all relevant details and access to locations in advance of the shoot.

B. The Client is responsible for obtaining any necessary permissions or releases required to photograph the venue or participants.

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MODEL RELEASE FOR COMMERCIAL USE:

A. Client grants the Photographer the right to use the images for commercial purposes, including but not limited to advertising, portfolios, and social media, unless otherwise agreed upon in writing.

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FORCE MAJEURE:

A. Neither party will be held liable for failure to perform any obligations under this agreement in the event of unforeseen circumstances beyond their control, including but not limited to natural disasters, acts of war, illness, or other force majeure events.

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LIMITATION OF LIABILITY:

A. In the event of any claim, liability, or damage, the Photographer’s liability shall be limited to the total amount paid by the Client for the photography services provided, and the Photographer shall not be liable for any indirect, incidental, or consequential damages.

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HARVEST LENS CLARIFICATION:

A. Harvest Lens is not a separate business from Sarah Rypma Photography LLC. It is merely a portfolio of work showcasing Sarah Rypma Photography LLC's focus on agricultural, farm-to-table, and farm-to-school photography.

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ADDITIONAL TERMS:

A. These terms and conditions may be amended or updated from time to time and will be deemed effective upon posting on the website or direct communication with the Client.